Kevin Hartmann Photo Policies


Retainer Fee

A non-refundable retainer fee is required to reserve your appointment. All retainer fees are listed on the photo sessions pages. If we need to reschedule, the retainer fee will be applied to a future session date. However, only one reschedule is allowed per retainer fee, and fees must be used within six (6) months of the original session date.

The remainder of your session fee is due one week before our appointment.

Rescheduling & Cancellations

I completely understand that circumstances outside of our control may cause one or both of us to have to reschedule. If weather, health or other issues cause us to reschedule, your retainer fee will be transferred to a future session date.

However, if you are cancelling and do not intend to reschedule, remember that your retainer fee is non-refundable. No exceptions.


Due to the nature of photography, no refunds will be given. If you are unhappy with your session or anything delivered to you, please contact me as soon as possible so that we may fix the issue together.

Release Form

Upon booking a photo session with me and after I receive a retainer fee, I will present you with a photo/model release form. I may showcase key images from our session on my website, blog, social media and other profiles unless you specifically request me not to do so. It is completely your choice to ask me not to post and/or use your name, venue, etc.


Digital and Print Release

All full-resolution digital images from our session come with a print release which means you are free to do whatever you wish with the photo files given to you. Kevin Hartmann Photo still retains all copyrights to these images but will not sell RAW or unedited images to third parties.

Session Pricing

Prices shown under Sessions are current and non-negotiable. You can certainly contact me for a la carte pricing if you don’t see something you need or which fits your budget. In these cases, the terms and price will be set up-front for you in contract for your individual session and are non-transferrable to another party.

Pricing is subject to change without notice and I cannot honor older session pricing if you have not already booked a session with me with a retainer fee.

Location & Travel Fee

If you wish to use a location that is more than a 30 mile round trip (15 miles each way) from my home office, a travel fee will be added to your session price. This will be determined up front with me so there are no surprises.